DEADLINE EXTENDED: Open Call for Proposals for Downtown Art Wall Project

Deadline to Submit: THURSDAY, JUNE 7, 2018, by 5:00 p.m. CST

Artist Fees: $1,500.00

Installation Date: June 20, 2018

Downtown Dallas, Inc. (DDI) is issuing a Request for Proposals (RFP) to artists/artist teams interested in creating unique artwork on an art wall in Pegasus Plaza in the Downtown Dallas area.

Downtown Dallas, Inc. has completed construction of a steel frame art wall that will be placed in Pegasus Plaza for the next 3-6 months, and it is requesting artists interested in creating work for the wall to submit their interest. The selected artist(s) will create work on sheets of plywood, which will be installed by DDI staff and expected to be exhibited at Pegasus Plaza. The artwork should be semi-permanent in nature, with an expected life span of 3-6 months. All materials used in the production of the piece will become the property of DDI upon installation.

Please click HERE to download the Application and read more about the project.

Open Call for Proposals: Downtown Dallas Art Wall Project

Deadline to Submit: Monday, June 4, 2018 by 5:00pm CST Artist Fees: $1,500.00 Installation Date: June 20, 2018

Downtown Dallas, Inc. (DDI) is issuing a Request for Proposals (RFP) to artists/artist teams interested in creating unique artwork on an art wall in Pegasus Plaza in the Downtown Dallas area.

Downtown Dallas, Inc. has completed construction of a steel frame art wall that will be placed in Pegasus Plaza for the next 3-6 months, and it is requesting artists interested in creating work for the wall to submit their interest. The selected artist(s) will create work on sheets of plywood, which will be installed by DDI staff and expected to be exhibited at Pegasus Plaza. The artwork should be semi-permanent in nature, with an expected life span of 3-6 months. All materials used in the production of the piece will become the property of DDI upon installation.

ABOUT DOWNTOWN DALLAS, INC.

Downtown Dallas, Inc. is the principal advocate, champion and steward of Downtown, effecting change by developing strategies, setting targets and mobilizing resources that:

* Stimulate a vibrant and sustainable Downtown environment

* Improve infrastructure

* Enhance economic competitiveness

* Create a culturally inclusive urban center

* Position the area as a global destination

* Foster innovation and technology in all aspects of the urban experience

OVERVIEW AND PROJECT GOALS

The intent of this project is to transform space and engage the public through a new place-based work. Artists are asked to propose projects that will be fully unveiled at a Start of Summer lunchtime celebration on June 21; however, artist’s/artist team’s project will have a visibility element in the neighborhood for 3-6 months depending on how the work holds up in the Dallas summer heat. In keeping with the nature of this project, Downtown Dallas, Inc. encourages innovation and experimentation within the bounds of public safety and being setting-appropriate. This is an opportunity to work in a space not otherwise allowed and to engage the city and neighborhood in your work.

PROJECT GOALS

* Beautification of Pegasus Plaza while the Magnolia Hotel undergoes construction and temporary fencing is in place.

* Pilot a new public art wall for DDI.

* Create more awareness of Pegasus Plaza.

* Reflect a sense of the Downtown Dallas neighborhood identity in the work.

The selected artist(s) will be expected to work collaboratively with the Downtown Dallas, Inc. staff and contractors to approve the final design of the public artwork. The artist will be responsible for designing and fabricating the work and participating in installation. DDI will be responsible for providing and delivering the plywood to the artist’s studio; picking it up upon completion; and installing in the art wall frame at Pegasus Plaza.

The selection panel will be open to a wide range of ideas, but there are several fundamental aims of the project that the selected artists/artist teams should keep in mind, while designing artwork for the site. These include the importance of:

* High aesthetic merit of the work

* Overall safety of the design

* Low degree of maintenance of the work

Artwork should be appropriate and responsive to the pedestrian-oriented streetscape environment.

BUDGET

The budget available for artwork (inclusive of artist fee, design, fabrication, drawings, and documentation) is $1,500.00 for the work. DDI will provide the plywood, transportation for the plywood to and from the artist’s studio, and installation of the piece.

ARTIST ELIGIBILITY

Eligible artists must be 18 years or older and reside within 20 miles of Dallas. Please note: The selected artist/artist team must be available to begin design work immediately (summer 2018). Artist/artist team must also be available to manage installation of the artwork, tentatively scheduled for the evening of June 20, 2018. The artist must also be available to participate in a lunchtime event on June 21, 2018, where ideally, he/she will put the finishing touches on the painting on site once it’s installed.

PUBLICITY SUPPORT

Downtown Dallas, Inc. will promote the artist on its website, in print materials, media releases, and public efforts. Selected artists are expected to be cooperative in publicity and media opportunities.

DIMENSIONS AND PROJECT SPECIFICATIONS

Art Wall: 14’ Long x 9’ Tall Paintable Surface (Plywood): 13’ 3” Long x 8’ Tall

Plywood will come in 3 sections. The wall is only viewable from one side once installed. Please remember the wall will be installed outdoors at Pegasus Plaza, so the paint selected needs to be able to weather the elements and direct sunlight for three to six months.

ARTIST SELECTION CRITERIA

Applicants must demonstrate the following qualifications and qualities:

* Ability to work collaboratively with other design professionals, stakeholders and staff.

* Experience working with durable materials specific to the outdoor environment.

* Ability to understand a locale’s sense of place, and design in a context-sensitive manner.

* Demonstrated successful creative, innovative, and effective approach in comparable projects.

* Excellent communication skills.

* Possess a proven mastery or skill in at least one artistic medium.

* Experience or knowledge of artwork installation of public artwork.

Selection will be based on:

* Description of the project you would like to undertake, including your media and desired approach to location;

* The quality of your work, as demonstrated by your visual materials;

* Past successful creative, innovative, and effective projects;

* The relativity between your project, the site, and the chosen category proposed under;

* Your ability to meet the requirements of the installation period and the proposed project with the budget requested.

SELECTION PROCESS

The selection panel for this project will consist of staff and board members from Downtown Dallas, Inc., as well as its art activation contractor as deemed appropriate. The selection panel and advisors will review the submissions and recommend artists and alternates for commission. The artists will work closely with staff from Downtown Dallas, Inc. to finalize design. Once approved, the artists will proceed with fabrication and installation.

*New works commissioned by Downtown Dallas, Inc. require that Downtown Dallas, Inc. be listed as the commissioning organization.

SCHEDULE (subject to revision)

Request for proposals issued Thursday, May 24, 2018

Deadline for artist submissions Monday, June 4, 2018

Review of proposals/interviews Wednesday, June 6, 2018

Artists chosen/put under contract Friday, June 8, 2018

Fabrication commences Friday, June 8, 2018

Installation Wednesday, June 20, 2018 (Evening)

Public unveiling & “finishing touches” onsite Thursday, June 21, 2018 (Lunchtime)

De-installation 3-6 Months Following Installation

~~~~~~~~~~~ I M P O R T A N T I N S T R U C T I O N S ~~~~~~~~~~~

* Please do not use staples or submit your application materials in notebooks or binders.

* Websites may not be substituted for images.

* Applications received after 5:00 p.m. Central Time on Monday, June 4, 2018, will not be considered.

* Rain or Shine: When developing a proposal, consideration should be given to the fact that the work will be outdoors and subject to the elements, and in a high-traffic area.

MAILING OR DROP-OFF ADDRESS: Downtown Dallas, Inc. Attention: Juan Galvan/Art Wall Project Bank of America Plaza 901 Main Street, Suite 7100 Dallas, TX 75202 Main Tel: (214) 744-1270 EMAILED SUBMISSIONS: Galvan@downtowndallas.com together@ensembleXD.com

HOURS: Monday – Friday 9:00 a.m. – 5:00 p.m. CST

QUESTIONS: Juan Galvan (214) 707-0605 Galvan@downtowndallas.com

APPLICATION FORM

The following application form is a REQUIRED part of the Downtown Dallas, Inc. proposal process and must be included with all proposals in order to be considered. (If you are proposing more than one project complete one form for each proposal).

Name of Group or Artist: _______________________________________________________________________

Name of Neighborhood Collaborative (if relevant): __________________________________________________

Requested Funding (total project budget is $1,500): ________________________________________________

Name of Primary Contact Person: ______________________________________________________________

Address: ____________________________________________________________________________________

Phone(s) (specify best number): Work________________________ Home__________________________ Cell_____________________________

Email: ____________________________________________________________________________________

Website: ____________________________________________________________________________________

Checklist: I have enclosed/attached all of the following required documents (detailed description of each on next page).

______ Letter of Interest _______ Itemized Budget

______ Professional Resume _______ Images of Proposed Work for this Project

______ Images of Past Work _______ Professional References

Where did you hear about the opportunity? ________________________________________________________

S U B M I S S I O N R E Q U I R E M E N T S

1. Letter of Interest

Please describe your interest in this project and general approach to an artwork installation of this type, describing your proposed design concept, including preliminarily identified materials, approximate dimensions, anticipated fabrication and installation methods, and requirements for long-term maintenance and care. Include an approximate set-up and strike schedule for your proposal that must fit within allotted installation timeline of June 20, 2018. Also include any additional site needs such as electricity during installation. Entire letter should be no longer than one (1) typed page.

2. Itemized Budget

Please include a detailed, itemized budget based on the amount of money required to complete your proposal. Budget should include, where applicable: artist fees; all supplies and materials; equipment rental; labor. Volunteers may be requested but should not supplant the minimal number of individuals needed to complete the installation); technical support (lighting, sound, projection, etc.) and crew; workshop expenses; transportation.

Note: Downtown Dallas, Inc. does not pay for administrative expenses, capital expenses (purchase of equipment) or insurance. Downtown Dallas, Inc. will provide the plywood for the piece, as well as drop off/pick up of the plywood.

3. Professional Resume

Please provide your resume or outline your experience as an artist (no longer than four (4) typed pages). In the case of a team application, please include resumes for each team member.

4. Images of Proposed Work for this Project

Please provide 1–5 images of your proposed concept for this project, as hand-drawn or digitally created rendering, on paper (hard copy) or in digital format (.jpg). If paper (hard copy), please restrict size to 8 ½ x 11, mounted on a piece of foam core, cardstock or cardboard backing in a protective sleeve. If digital (.jpg or PDF), please restrict dimensions to a maximum of 800 x 600 pixels, and a minimum of 720 x 480 pixels. Please keep formatting simple and do not include fancy fonts, colors, transitions, sound or other “extras.” Please keep total size for the PowerPoint/Keynote/PDF presentation under 2 MB, or it will not be viewed. The presentation should be submitted to Downtown Dallas, Inc. by emailing it to together@ensembleXD.com and/or included on a jump drive with the rest of the physical proposal.

5. Digital Images of Past Work

Please provide up to 10 digital images of past work in a PowerPoint/Keynote/PDF presentation with images in priority order of desired presentation. Images within the PowerPoint should have maximum dimensions of 800 x 600 pixels and minimum dimensions of 720 x 480 pixels. Each PowerPoint slide must include (at minimum) the artist’s name, title of the work, medium and size. Additional information, if applicable, could include site, commissioning person or agency, and budget. Installations or 3-dimensional work may be illustrated by multiple images. Please keep formatting simple and do not include fancy fonts, colors, transitions, sound or other “extras.” Please keep total size for the PowerPoint/Keynote/PDF presentation under 2 MB, or it will not be viewed. The presentation should be submitted to Downtown Dallas, Inc. by emailing it to together@ensembleXD.com and/or included on a jump drive with the rest of the physical proposal.

6. Professional References

Please provide the names and contact information of three individuals with whom you have worked or who have commissioned your work in the past. Actual letters of reference are not required.

All proposals must be emailed, hand delivered or received by mail by June 4, 2018, 5:00 p.m. Central Time. Faxed or incomplete proposals will not be accepted.

2018 Matching Grant Program – Request for Proposals

Important Documents:

2018 Matching Grants RFP

2018 Matching Grants Application (fillable form)

2018 Matching Grants Budget Summary Worksheet (fillable form)

Downtown Dallas, Inc. (DDI) is a private, nonprofit organization funded through voluntary membership dues, assessment revenue from the Downtown Improvement District (DID), and contracts with the City of Dallas for specific projects and programs.

The DID was created by DDI in June of 1992 to fund important supplemental services and visible improvements to our city center.  In 2001, 2005, and 2013, the DID was voted by property owners to be renewed, and has since embarked upon additional initiatives to make Downtown Dallas clean, safe, and fun for the entire community.  The DID has been renewed through 2020.

As part of the approved capital improvements program in the 2018 DID budget, DDI is soliciting proposals for projects to improve public spaces throughout Downtown.  If selected, proposed projects will receive a matching grant reimbursement from DDI in an amount up to $25,000.  Applications are due by end of day on Friday, March 30, 2018.

The 2017 Capital Grant Matching Program was a success, supporting several beautification and enhancement projects within the public realm of Downtown.

Ross Tower applied for and received a $20,000 matching grant to improve the street level appearance of their building through the lighting of 33 oak trees surrounding the property.  The new lights also enhance the security and safety of pedestrians within the area.

BEFORE

R8D_Ervay Side of Building at Night 6735

AFTER

 

Factory Six03 applied for and received a $20,000 matching grant to install a public art sculpture on their property to commemorate the reopening of their historic property.

Factory Six03

General Information

DDI is seeking proposals for projects that will enhance the appearance, safety, and functional quality of public spaces throughout Downtown.  Projects should address the “transformative strategies” found in Chapter 4 (“Transformative Strategies”) of the 2017 360 Plan, a City Council-adopted policy document that guides future development and investment in Downtown; access the plan at www.downtowndallas360.com.  Projects must demonstrate public benefit and must result in tangible, permanent improvements.  The following project types will qualify for the 2018 Matching Grant Program:

  • Security Project: the project will improve public security, help deter crime, and enhance the perception of public safety
  • Pedestrian Enhancement Project: the project will increase pedestrian safety and comfort in the public right-of-way
  • Appearance Project: the project will improve the outward appearance of a building or public space

All proposed projects must occur within the DID boundaries.

All proposed projects must be planned, constructed, and completed by the applicant.  DDI is not responsible for the completion of any proposed projects awarded matching grant funds.

If all or part of the proposed project is to be constructed on private property, the applicant must have the signed approval of the owner or owner’s agent or specific evidence that such approval has been granted prior to the award of grant funds.  Projects on public property may be submitted without formal approval of the relevant public agency, but the potential of obtaining such approval will be considered by DDI.

All applicants will be required to indemnify DDI and the City of Dallas against all claims.  In addition, liability insurance for the applicant, landlord, and contractors (as appropriate) will be required for proposed construction projects.  A Certificate of Liability Insurance must be submitted to DDI listing DDI and the City of Dallas as additional insured entities prior to the disbursement of grant funds.

DDI is committed to meeting the City of Dallas Good Faith Effort Plan, in which qualified minority- and women-owned business enterprises (M/WBEs) are involved, to the greatest extent possible, in construction or professional services contracts.  Project proposals should strive to include up to 25 percent participation from certified M/WBEs in the City of Dallas.

DDI will accept multiple proposals per year from each qualified applicant.  However, the grand total of grant funding an applicant can receive each year will be no more than $25,000.

Design Requirements

Proposed projects must be consistent with the design guidelines found in the Urban Design Guidelines of the 360 Plan.  Before commencing construction, projects may be required to undergo a design review with the City of Dallas and DDI.

Compliance with Laws and Regulations

Proposed projects should comply with all federal, state, and local laws, ordinances, rules, and regulations.  The applicant shall obtain all required local, state, and federal permits prior to commencing construction.  DDI is not responsible for obtaining any required permits for the proposed project.

Grant Awards

Grant funds provided by DDI will be less than or equal to 50 percent of all costs related to the proposed project, including actual costs of supplies, materials, construction, labor, and associated taxes.  Grant awards will range from $1,000 to $25,000 per project.  DDI reserves the right to modify grant award amounts to meet program budget requirements; therefore, applicants may be offered an amount less than 50 percent of total project costs.

Projects must be completed no later than six months after the execution of the Grant Fulfillment Agreement.  Projects judged to have been substantially complete before January 1 will not be considered.

Once the project has been completed, and the applicant has submitted all required documentation, DDI will reimburse the applicant with its mutually-agreed upon share of grant funds.

Application Requirements

To be considered for an award, applicants must complete the application form, limiting responses to the space provided, except where additional materials are specifically requested.  Complete proposals must contain all information and materials requested in the Proposal Contents Checklist (see below).  Incomplete proposals will not be considered.  Proposals will be reviewed for required documentation upon submittal; it is recommended that each proposal be submitted prior to the deadline to ensure that it is complete and will be accepted.

Proposals for the 2018 Matching Grants Program must be submitted by March 30, 2018.

Proposals must be emailed (preferred) to browning@downtowndallas.com or sent to:

Downtown Dallas, Inc.

Attn: Jacob Browning, Urban Planning Manager

Bank of America Plaza

901 Main Street, Suite 7100

Dallas, Texas 75202

Proposal Contents Checklist

  • Complete 2018 Matching Grants Program Application
  • Map of proposed project location
  • Signed approval from the owner (or agent) of property upon which the project will be constructed (if applicable)
  • Certificate of Liability Insurance
  • Budget Summary (to include job estimates or quotes, if available)
  • Copies of acquired permits and/or approvals (if applicable)
  • Color photographs of the project area
  • Schematic drawings of proposed project

Approval Process

All proposals will be submitted to the DDI Capital Improvements Committee for review and final approval of grant award recipients.  No Committee member with a vested interest in a proposal will be allowed to participate in discussions or votes concerning that proposal.

The Capital Improvements Committee will review all qualified proposals and make a final decision regarding grant recipients within one month of the application deadline.  The Capital Improvements Committee reserves the right to reject any or all proposals or to approve only a portion of the requested funds.

Finalizing the Grant

Following grant approval, individual grant awards are considered pending until the applicant and DDI sign a Grant Fulfillment Agreement.  The Agreement will describe the project, the project budget, and the amount of funding awarded by DDI.  Upon execution of the Agreement, the grant is considered finalized and grant funds may be distributed based upon the conditions outlined in the Agreement.

For more information regarding the 2018 Matching Grants Program, contact Jacob Browning at (214) 744-1270 or browning@downtowndallas.com.